High Seaton, Workington, Cumbria, CA14 1NP

01900 66982

admin@seatonacademy.co.uk

“Educating our children with the skills they need to live fullfilling lives.”

Organisation Responsibilities

THE TRUSTEES

 

The Trustees are responsible for ensuring a Health and Safety Management System is in place within the educational establishment.  Such a system will ensure that:

 

  1. a clear written policy statement is created, and that the policy states the organisation and arrangements for implementing both this and the academy Policy.
  2. they promote and monitor the execution and effectiveness of this Policy, within the resources made available to them, within establishments and operations for which they are responsible.
  3. Head teachers of the establishments and operations for which they are responsible are aware of and implement this Policy and that they are aware of their duties and responsibilities under the Health and Safety at Work etc. Act 1974 and its subordinate legislation.
  4. specific duties and functions for health, safety and welfare are allocated to individuals who should receive specific, relevant information and training in order to ensure competence.
  5. they ensure that all staff within the establishment for which they are responsible are given the opportunity to receive training on health and safety matters as part of a written staff development programme.
  6. all premises, plant and equipment at the establishment for which they are responsible are safe and properly maintained.
  7. information is displayed throughout the academy confirming who has specific duties/functions for health, safety and welfare.
  8. everyone is involved in making the Policy work.
  9. personnel have sufficient experience, knowledge and training to perform the tasks required of them.
  10. they specify who is responsible, and the arrangements for identifying hazards, undertaking risk assessments and implementing appropriate control measures.
  11. everyone has sufficient information about the risks they run and the preventative measures they should take to minimise the risks.
  12. there is a visible demonstration of commitment to achieving a high standard of health and safety performance within the Academy and the development of a positive attitude to health and safety among staff and pupils.
  13. health and safety performance is measured by the use of inspections, checks and the recording of accidents.

 HEAD   Mrs C Banks

 

The day-to-day responsibility for all academy health, safety and welfare organisation and activity rests with the Head, who will:

 

  1. implement this Policy within the establishments or undertakings for which they are responsible.
  2. assist the Trustees with the production of an internal Policy document stating the organisational and other arrangements for implementing this Policy.
  3. ensure that all members of staff have sufficient information, instruction and training to enable them to effectively carry out their duties and responsibilities as required by this Policy, and the provisions of the Health and Safety at Work, etc. Act 1974, and its subordinate legislation.
  4. ensure that newly appointed staff (as part of their Induction Programme), temporary staff and young workers receive sufficient information, instruction and training to enable them to effectively carry out their duties and responsibilities as required by this Policy, and the provisions of the Health and Safety at Work etc. Act 1974, and its subordinate legislation. Particular attention should be paid to staff who are contracted to work within an establishment but who are not directly employed by the academy e.g. adult education providers, cleaning, catering and learning support staff.
  5. be the focal point for reference on health, safety and welfare matters and give advice or indicate sources of advice.
  6. co-ordinate the implementation of the Trustees health, safety and welfare procedures in the academy.
  7. make clear any duties in respect of health and safety that are delegated to members of staff.
  8. stop any practices or the use of any tools, equipment, machinery, etc., she considers to be unsafe, until satisfied as to their safety.
  9. put in place procedures to monitor the health and safety performance of the academy.
  10. make, or arrange for risk assessments of the premises and working practices to be undertaken, recorded and reviewed on a regular basis, and ensure that she is kept informed of accidents and hazardous situations.
  11. put into place and actively monitor, risk assessments and resulting procedures relating to the identification and management of work-related ill-health with specific emphasis on the identification and reduction of work-related stress.
  12. to receive and respond positively to health and safety problems reported to them by their staff and to generate co-operation from all employees under their direction.
  13. ensure that all accidents are reported, investigated and any remedial actions required are taken or requested.
  14. ensure that procedures and appropriate contacts with external services are established and are in place for all individuals to follow in the case of situations presenting serious and imminent danger e.g. fire, chemical explosion etc.  
  15. review from time to time:
  •  the emergency procedures
  • the provision of first aid in the academy
  • the risk assessments

Review regularly, the dissemination of health and safety information in the academy paying particular attention to newly appointed and temporary staff, volunteer helpers, students and other users of the premises.

  1. ensure that all equipment used in the academy is adequately maintained and inspected.
  2. consult, as appropriate, with staff on issues relating to their health, safety and welfare, and communicate the outcome of any safety audits, inspections and risk assessments which may affect the working conditions and/or practices of those staff.
  3. ensure that contractors on the site for which they are responsible are made aware of this Policy and the establishment’s internal Policy and that health and safety matters are formally discussed at any pre-contract site meetings.
  4. ensure, as far as is reasonably practicable, that the health, safety and welfare of pupils/students, visitors and members of the public are safeguarded.

 

HEALTH & SAFETY CO-ORDINATOR        Mrs R Hamilton

 

The Academy Health and Safety Co-ordinator has been trained in health and safety in order to ensure competence.  The Academy Health and Safety Co-ordinator has the following duties:

 

  1. To co-ordinate and manage the annual risk assessment process for the academy, including assessments in order to meet the statutory requirements of the Control of Substances Hazardous to Health (COSHH) Regulations (2002), the Manual Handing Operations Regulations (1992), the Personal Protective Equipment at Work Regulations (1992), the Health and Safety (Display Screen Equipment) Regulations (1992) (as amended), the Noise at Work Regulations (1989), the Control of Asbestos Regulations (2006), and to ensure that where control measures are required, requests for funding are fed into the Management System.
  2. To identify and manage via the risk assessment process, a whole academy approach to work related ill-health, with a particular focus on stress related absence.
  3. To ensure the annual general workplace monitoring inspections are carried out.
  4. To make provision for the inspection and maintenance of work equipment throughout the academy.
  5. To ensure adequate records of the above processes are kept on the academy premises
  6. To advise the Head on situations or activities which are potentially hazardous to the health, safety and welfare of staff, pupils and visitors.
  7. To maintain continuing observations throughout the establishment and make relevant comment to the Head, or a member of staff, as appropriate, if any unsatisfactory situation is observed.
  8. To ensure that staff are adequately instructed in health, safety and welfare matters in connection with their specific work place and the academy generally.
  9. To ensure that adequate records are kept of specific health, safety and induction training.
  10. To ensure that health and safety advice and information received by the academy is disseminated in such a way that all appropriate staff have access to such information.
  11. Undertaking any other functions devolved to him/her by the Head or Trustees.

TEACHING/NON-TEACHING STAFF HOLDING POSTS/POSITIONS OF SPECIAL RESPONSIBILITY

 

These staff may include Deputy Head(s), Curriculum Co-ordinators, Caretaker and Catering Manager:

 

  1. have a general responsibility for the application of the academy’s Health and Safety Policy to their own area of work and are directly responsible to the Head for the application of the health, safety and welfare procedures and arrangements.
  2. establish and maintain safe working procedures including arrangements for ensuring, so far as is reasonably practicable, the absence of risks to health and safety in connection with the use, handling, storage and transport of articles and substances, (e.g. chemicals, boiling water and sharp tools).
  3. resolve health, safety and welfare problems members of staff may refer to them, or refer to the Head or Health and Safety Coordinator any problems for which they cannot achieve a satisfactory solution within the resources available to them.
  4. carry out regular health and safety risk assessments of the activities for which they are responsible, ensuring that staff involved in such activities are made fully aware of the relevant control measures, and submit reports to the Head or the Academy Health and Safety Co-ordinator.
  5. in accordance with the academy policy carry out risk assessments and monitor outcomes in relation to individual cases of work related ill-health as and when these are brought to the manager’s attention or are identified in individual members of staff.
  6. carry out regular inspections of their areas of responsibility to ensure that equipment, furniture and activities are safe and record these inspections where required.
  7. ensure that all staff under their control are familiar with national and local guidance and Safety Advice Notes, if issued, for their area of work.
  8. ensure, so far as is reasonably practicable, the provision of sufficient information, instruction, training and supervision to enable other employees and pupils to avoid hazards and contribute positively to their own health and safety.
  9. investigate any accidents that occur within their sphere of responsibility, ensuring that the appropriate recording and reporting procedures are followed.
  10. prepare an annual report for the Head on the health and safety performance of his/her area of responsibility.

 SPECIAL OBLIGATIONS OF CLASS TEACHERS

 

The health and safety of pupils in classrooms, and physical education areas is the responsibility of class teachers.  If for any reason, a teacher considers he/she cannot accept this responsibility, he/she could discuss the matter with the Head or Health and safety Coordinator before allowing work to take place.

 

All employees have a duty under the Health and Safety at Work Act 1974 to take reasonable care for the health and safety of him/herself and of other persons who may be affected by their work, and to co-operate with his/her employer as regards any duty or requirement imposed on the employer under the relevant statutory regulations.

 

Class teachers are expected to:

 

  1. exercise effective supervision of the pupils and to know the emergency procedures in respect of fire, first aid and other emergencies, and to carry them out.
  2. follow the particular health and safety measures to be adopted in their own teaching areas as laid down in the relevant National Guidelines or Safety Advice Note, if issued, and to ensure that they are applied.
  3. give clear oral and written instructions and warnings to pupils as often as necessary.
  4. follow safe working procedures personally.
  5. require the use of protective clothing and guards where necessary.
  6. make recommendations to their Head or Health and Safety Coordinator on health and safety equipment and on additions or necessary improvements to tools, equipment or machinery.
  7. integrate all relevant aspects of safety into the teaching process and, if necessary, give special lessons on health and safety.
  8. avoid introducing personal items of equipment (electrical or mechanical) into the academy without prior authorisation.
  9. report all accidents, defects and dangerous occurrences to their Head or Line Manager.
  10. report any situations which are causing or are likely to cause work related ill-health (e.g. stress) and work with Senior Managers to bring about a successful resolution to issues raised.

 OBLIGATIONS OF ALL EMPLOYEES

 

Notwithstanding any specific duties that may have been delegated to them, all employees must:

 

  1. Make themselves familiar with the contents of this Policy and the Safeguarding Policy
  2. Keep up-to-date with all current safety requirements and/or safety advice that affects their particular area of work, and seek competent advice if required.
  3. Comply with any control measures put in place as a result of Risk Assessments carried out within the educational establishment.
  4. Act in the course of their employment with due care for the health, safety and welfare of themselves, other employees and other persons.
  5. Observe all instructions on health and safety issued by the Academy or any other person delegated to be responsible for a relevant aspect of health and safety.
  6. Take heed of any instruction and/or training received on the use of equipment, machinery, dangerous substance or safety device.
  7. Use and maintain correctly, in accordance with any instruction and/or training received, all personal protective equipment issued.
  8. Report every accident, injury and, where appropriate, near miss using the agreed procedures and the appropriate documentation.
  9. Co-operate with other persons to enable them to carry out their health and safety responsibilities and/or statutory duties.
  10. Inform their Line Manager of any shortcomings they consider to be in the Academy’s health and safety arrangements.
  11. Exercise good standards of housekeeping and cleanliness.
  12. Know and apply the procedures in respect of fire, first aid and other emergencies.
  13. To follow Academy policy in that smoking is NOT permitted in any part of the premises or grounds or inside any vehicle within the grounds.

All employees who authorise work to be undertaken or authorise the purchase of equipment will ensure that the health and safety implications of such work or purchase are considered.

Employees entrusted with responsibilities for specific aspects of health, safety and welfare must satisfy themselves that those responsibilities, as appropriate, are reassigned in their absence.  Such re-assignments must be approved by the employee’s immediate superior.

Failure to exercise reasonable care for the safety of oneself, fellow employees or members of the public; to co-operate with the Department on health and safety matters; or the misuse of safety equipment provided may justify disciplinary action being taken against the employee concerned.

 

PUPILS

 

Pupils, in accordance with their age and aptitude, are expected to:

  1.  exercise personal responsibility for the health and safety of themselves and others.
  2. observe all the health and safety rules of the academy and in particular the instructions of staff.

 

CONTRACTORS, VISITORS AND OTHER USERS OF THE PREMISES

 

Contractors, visitors and other users of the premises should be required to observe the health, safety and welfare rules of the academy.  In particular, parents and other volunteers helping out in academy, including those associated in self-help schemes should be made aware of the health and safety policy applicable to them by the teacher to whom they are assigned.

 

Where the academy buildings are let/rented out to other users, those users should be informed of, and familiarise themselves with, emergency evacuation and accident reporting procedures. 

 

To follow Academy policy in that smoking is NOT permitted in any part of the premises or grounds or inside any vehicle within the grounds.

   

THOSE WITH SPECIFIC HEALTH & SAFETY RESPONSIBILITIES IN ACADEMY

 

  • The Health and Safety Co-ordinator is Mrs R Hamilton
  • The Trustee with the mandate for Health and Safety is appointed by the Trustees
  • The person responsible for identifying training needs and arranging for all necessary training is Mrs C Banks
  • The persons responsible for undertaking accident investigations are Mrs C Banks, Mrs R Hamilton, Mrs D Midwood, Mrs W Durham
  • The person responsible for ensuring that all volunteers who may have significant unsupervised access to pupils are suitably Police Checked is Mrs C Banks
  • The person responsible for maintaining the Ladder register is Mr W Newell
  • All fully qualified first aiders are named on every class notice board.
  • Mrs L Hodgson is responsible for ensuring the central first aid stock is maintained.
  • Mr W Newell is responsible for testing/checking the fire alarm/emergency lighting/fire extinguishers etc. and maintaining the Fire Log Book
  • Person Responsible for maintaining defect report book and ensuring defects are repaired, replaced removed etc. is Mr W Newell. Defect Book is kept in the staffroom.
  • The person(s) responsible for undertaking Risk and COSHH Assessments is Mr W Newell
  • Person responsible for arranging all necessary equipment/services repairs, maintenance and routine servicing is Mrs C Banks/Mr W Newell
  • The nominated Educational Visits Co-ordinator is Mrs R Hamilton
  • Person responsible for regularly checking outdoor play equipment is Mr W Newell
  • Persons responsible for checking PE equipment prior to using are Class Teachers
  • Person responsible for Security and checking of external lighting is Mr W Newell

 

SPECIFIC AREA SAFETY

 

The following staff are responsible for safety in particular areas:

 

Employee                                  Designation                              Area

C Banks                                     Head                                        Kitchen

W Newell                                   Caretaker                                 Premises & Grounds maintenance &                                                                                                       cleanliness

SAFETY INSPECTIONS

 

Although a formal inspection is carried out annually, safety inspections by staff are an ongoing procedure.