High Seaton, Workington, Cumbria, CA14 1NP

01900 66982

admin@seatonacademy.co.uk

“Educating our children with the skills they need to live fullfilling lives.”

Seaton Academy Visitors Policy and

Visiting Speakers Agreement

This policy should be read with the following policies:

  • Child Protection/Safeguarding Policy
  • Prevent Policy

Introduction

Visitors are welcome to Seaton Academy. They make a contribution to the life and work of the Academy in many different ways. The learning opportunities and experience they bring are encouraged and appreciated. It is the Academy’s responsibility, however, to ensure that the security and welfare of its pupils is not compromised at any time. The Academy is equally responsible to the whole community for ensuring that visitors comply with the guidelines.

It is our aim to safeguard all pupils under this Academy’s responsibility both during Academy time and in extra-curricular activities which are arranged by the Academy. The ultimate aim is to ensure the pupils of Seaton Academy can learn and enjoy extra-curricular experiences, in an environment where they are safe from harm.

It is our objective to establish a clear protocol and procedure for the admittance of external visitors to the Academy which is understood by all staff, trustees, visitors and parents and conforms to safeguarding guidelines.

The Academy is deemed to have control and responsibility for its pupils during normal school hours, during after school activities and on Academy organised off-site activities.

The policy applies to:

  • All teaching and non-teaching staff employed by the Academy
  • All external visitors entering the Academy site during the school day or after school activities (including sport coaches, and topic related visitors e.g. authors, artists etc.)
  • All trustees of the Academy
  • All parents/carers
  • All pupils
  • Education personnel
  • Building and Maintenance Contractors
  • All visitors invited to Seaton Academy.

Visitors Invited to the Academy

Where possible permission should be granted by the Head teacher before any visitor is asked to come into Academy. The Head Teacher and/or members of the Senior Leadership Team should be given a clear explanation as to the relevance and purpose of the visit and intended date and time for the visit.

  • All visitors must report to reception.
  • At reception, all visitors must state the purpose of their visit and who has invited them. They should be ready to produce formal identification where appropriate.
  • All visitors will be asked to sign in.
  • All visitors will be required to wear an identity lanyard.
  • Visitors will then be escorted to their point of contact. The contact will then be responsible for them while they are on site.
  • At no point should a visitor be left on their own with pupils (if the visitor is meeting a member of staff).
  • In the event of a fire alarm/drill, the visitor should be accompanied to the assembly point in the playground.
  • On departing the Academy, visitors should leave via reception, sign out and return their identification lanyard to reception.

Visitors whose purpose is to work with pupils in some capacity

Visitors may work with pupils in a variety of capacities, for example, to meet with small groups or they may be working on a one to one basis e.g. Children’s services or health professionals.

  • Staff should ensure all normal visitor policy requirements are followed.
  • Any visitor who is not DBS checked must not be alone with pupils at any point. This includes whole class or small group teaching, one to one interviews or being escorted around the building.
  • If a visitor has DBS clearance they may work with pupils unaccompanied by another member of staff.
  • Regular visitors to the Academy must have DBS clearance.
  • Any visitor delivering an assembly must comply with the requirements of the visiting speakers’ policy.

Use of External Agencies and Speakers

At Seaton Academy we encourage the use of external agencies or speakers to enrich the experiences of our pupils; however we will positively vet those external agencies, individuals or speakers who we engage to provide such learning opportunities or experiences for our pupils.  We ensure that we do not unwittingly use agencies that contradict each other with their messages or that are inconsistent with, or are in complete opposition to, the Academy’s values and ethos. We must be aware that in some instances the work of external agencies may not directly be connected with the rest of the curriculum so we need to ensure that this work is of benefit to our pupils. All External Agencies and Speakers must read the Visiting speakers agreement. (Appendix 1)  Our Academy will assess the suitability and effectiveness of input from external agencies or individuals to ensure that:

  • Any messages communicated to students support fundamental British Values.
  • Any messages communicated are consistent with the ethos of the Academy and do not marginalise any communities, groups or individuals
  • Any messages communicated to pupils do not seek to glorify criminal activity or violent extremism or seek to radicalise pupils through extreme or narrow views of faith, religion or culture or other ideologies
  • Activities are properly embedded in the curriculum and clearly mapped to schemes of work to avoid contradictory messages or duplication.
  • Activities are matched to the needs of the pupils. We recognise, however, that the ethos of our Academy is to encourage pupils to understand opposing views and ideologies, appropriate to their age, understanding and abilities, and to be able to actively engage with them in informed debate, and we may use external agencies or speakers to facilitate and support this. Therefore by delivering a broad and balanced curriculum, augmented by the use of external sources where appropriate, we will strive to ensure our pupils recognise risk and build resilience to manage any such risk themselves where appropriate to their age and ability but also to help them develop the critical thinking skills needed to engage in informed debate.

Unknown/uninvited Visitors to the Academy

  • Any visitor to the Academy site who is not wearing an identity lanyard should be challenged politely to enquire who they are and their business on the Academy site.
  • They should then be escorted to reception to sign in and be issued with an identity lanyard.
  • In the event that the visitor refuses to comply, they should be asked to leave the site immediately and the Head Teacher should be informed immediately.
  • The Head Teacher and/or members of the Senior Leadership Team will consider the situation and decide if it is necessary to inform the police.
  • If an unknown/uninvited visitor becomes abusive or aggressive, they will be asked to leave the site immediately and warned that if they fail to leave the Academy grounds, police assistance will be called for.

Trustees

  • All trustees have DBS clearance.
  • Trustees should wear their identity lanyard at all times.
  • Trustees s should sign in and out
  • New trustees will be made aware of the policy and familiar with it’s procedures as part of their induction.

Staff Development

As part of their induction, new staff will be made aware of this policy and will be asked to ensure compliance with its procedures at all times.

Appendix 1

Visiting Speakers Agreement

At Seaton Academy we understand the importance of visitors and external agencies to enrich the experiences of our pupils.

In order to safeguard our pupils we expect all visiting speakers to read and adhere to the statements below.

  • Any messages communicated to pupils support fundamental British Values.
  • Any messages communicated to pupils are consistent with the ethos of the Academy and do not marginalise any communities, groups or individuals
  • Any messages communicated to pupils do not seek to glorify criminal activity or violent extremism or seek to radicalise pupils through extreme or narrow views of faith, religion or culture or other ideologies
  • Activities are properly embedded in the curriculum and clearly mapped to schemes of work to avoid contradictory messages or duplication.
  • Activities are matched to the needs of the pupils.
  • Visitors will also be accompanied by a member of staff at all times.

 To be reviewed: November 2019