High Seaton, Workington, Cumbria, CA14 1NP

01900 66982

admin@seatonacademy.co.uk

“Educating our children with the skills they need to live fullfilling lives.”

SEATON ACADEMY

 

JOB PROFILE

 

Post Title:                Administration Assistant

 

 Responsible To:       The Headteacher

                                     

 Main Purpose:         To provide routine general clerical, administrative and financial support to the school. Provide support to the Trustees in the role of clerk

 

 Principal Accountabilities

  

  • Undertake front line reception duties, answering routine telephone calls, face to face enquiries and signing in and assisting visitors
  • Assist with pupil welfare duties, looking after sick pupils, liaising with parents/staff
  • Assisting with arrangements for school events, to include photographer, trips, performances, NHS visits, etc.
  • Provide routine clerical support and routine financial administration e.g. photocopying, filing, complete routine forms, respond to correspondence, manage club bookings, attendance etc
  • Maintain manual and computerised records/management information systems
  • Undertake IT based tasks

 

  • Operate office equipment e.g. photocopier, computer
  • Maintain, order and distribute stock and
  • Comply with school policies and procedures relating to child protection, health, safety and security, confidentiality and data protection.
  • Be aware of and support difference and ensure equal opportunities for all
  • Contribute to the overall ethos/work/aims of the school
  • Appreciate and support the role of other professionals
  • Attend and participate in relevant meetings as required
  • Participate in training and other learning activities and performance development as required

 

  

Person Specification

 

POST TITLE:  Administrative Assistant

 

 

ESSENTIAL

DESIRABLE

 

Qualification/Training/

Competences

 

Induction/basic skills

 

Good numeracy/literacy skills

 

 

 

 

NVQ 2 or equivalent qualification or experience in relevant discipline

Relevant Experience

General clerical/administrative work

 

 

 

 

Previous experience in a school environment

 

Knowledge of Scholarpack

Knowledge

Good understanding and ability to use relevant technology

 

Keyboard/computer skills

 

 

Knowledge of word processing, spreadsheets and data handling e.g. Microsoft Office

Skills

Ability to relate well to children and adults

 

Work constructively as part of a team, understanding school roles and responsibilities and your own position within these

 

 

Participation in development and training opportunities

 

 

Special Circumstances

Attendance at meetings/events  outside normal hours